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Event Management, Meet the Team
1.Why is what you do at MM important to the company? How does your job add value?

 

My role with the Managing Matters team is an Event Coordinator. This position requires organizational skills, ability to think outside the box and a unique sense of humour.
We are a team of 9 within our Events department and work together closely to ensure we provide our clients with excellent customer service and the “WOW” factor that makes an amazing event. I have learned a lot from my colleagues on the Events team and am always impressed by everyone’s professionalism and ability to juggle multiple events at once. My role with our company is important because as an Event Coordinator, we are the part of the puzzle that when linked together creates the picture.

2.What’s your favorite part about your job, specifically at MM or as an event planner/account coordinator/accountant/designer in general?

 

My favorite part of my job is two-fold. Firstly and primarily, the people that I work with are an incredible diverse group of thinkers and creatives. The personalities of everyone make for an incredible melting pot of experiences and opinions.

 

Managing Matters has created a company on the premise of how important it is to treat your employees as valuable and appreciated members of the team. We have bi-weekly wine parties as a means to unWINEd on a Friday afternoon and connect with each other on a level outside of work. We also have Company outings and after hours events designed to do the same thing.

 

Secondly, I would say the ability to do what you love in an environment that is encouraging and interactive. The opportunity to work with associations both nationally and internationally is wonderful and travelling to conferences while being able to explore new cities and countries is a welcomed bonus.

3. Fun fact about yourself – anything you’d like, related to work or otherwise!

 

A fun fact about me is that I used to be a freelance Makeup Artist which sparked my love for creativity and my love of Halloween. For me, Halloween is a huge event which includes redecorating a pretty significant portion of my home, Handing out candy and seeing the amazing and super cute costumes kids wear. I enjoy sourcing my costume every year from thrift stores rather than a costume store which allows me to be more adventurous and make it my own. Makeup on Halloween is the most fun that I have and allows me to take the character to the limits.

 

Aside from Halloween (which is a two month process in my world) I also love travelling and hope to see as much of the world as I can and check off a bunch of places on my bucket list before I kick the bucket.

4. Life tip to share – examples: What do you do to stay active? How do you unwind after a long day? What hobby do you do that works your brain? How do you find time to escape the city?

 

When I’m not working or I have some free time, I want to be travelling, watching movies or spending time with friends. My life tip to share would be: “Make life what you want it to be” It’s not always easy but having a goal without a plan is just a wish!

5. Work tip to share-examples: How do you start your work day? How do you stay organized? OR Your backstory – how did you get started in your career? How did you get where you are today?

I tend to start my work day by following up on emails, this helps me organize my priorities for the day. I stay organized with calendar reminders, and lots and lots and lots of post it notes.

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Meet the Team

Meet Event Coordinator Dela Kumapley!


“At Managing Matters, every event that I coordinate is a passion project and my favourite part of the process is
being onsite during the event. This is where months of hard work finally play out in real life and where my unshakeable cool calm and collected demeanour really comes into play.


Onsite
is where countless emails, phone calls to a laundry list of suppliers, and team brainstorming sessions come together to create a unique experience and atmosphere for our attendees. These are chances for attendees to network, to catch up with old friends and colleagues, and could be crucial to someone’s next career move, to closing the deal on a sale, or just the spark needed to incite the next big “aha moment”.


My number one tip for working efficiently is to schedule a weekly recurring do not book block of time – and don’t waiver on this (unless absolutely necessary). This time can be used to work on a specific task that you just haven’t found the time to get to this week (or last week) and is designated “do not disturb” time. Bonus: if something urgent and last minute pops up, it is your saving grace time period where you know you don’t have any meetings scheduled and can tackle the task/project.


My number one life tip is to identify an interest or hobby and join a club of likeminded people. Every month I look forward to book club meetings, photography walks, dodgeball games, and gourmet cooking groups. By making a commitment to these groups (and sticking to them), I make sure that I am carving out preset time to recharge outside of work and focus on my (other) passions. You never know when something you discuss in book club, someone you meet at your dodgeball game or a new food introduced in your cooking group will help you tackle your next Monday morning conundrum. Work-life balance for the win!”



Blog post by Dela Kumapley, Event Coordinator at Managing Matters Inc.

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Meet the Team

Meet Event Coordinator Jessica!


“Team spirt is a key value of MM, and a personality trait that I pride myself on. Additionally, teamwork is important in every aspect of planning an event, and is critical for the success and proper execution of an event. Through-and-through, I am a dedicated team player, which I hope is an inspiration to both my colleagues and clients.


Putting on a successful event, as well as making your client and the event attendees happy are 2 of the most important things of being an Event Coordinator. As an Event Coordinator I am part of every aspect of the planning process, in addition, I see the event through from beginning to end and everything in between. I add value to my clients, by always presenting new and creative ideas to elevate an event experience, being on time and reliable, providing innovative marketing campaigns and finding ways to draw increased event attendance.


Being an Event Coordinator is one of the most stressful jobs, 5th or 6th place depending on what study you read, but that fact never seems to faze me. The fast paced, exciting world of an event coordinator is something I very much enjoy. Especially since no two days are ever the same!


My favorite part about being an Event Coordinator is seeing the event you’ve worked so hard on, for the past weeks, months, years – all come together. It’s extremely rewarding to see your client with their attendees and guests enjoy themselves at an event that you helped to organize. It makes the long hectic hours, massive to-do lists, hour long phone calls, and endless trips to Pinterest – really worthwhile. Once an event has started, I like to take a step back to really take in the full effect, and soak up that great atmosphere that comes with a well-planned event. I also normally use this opportunity to snap a few photos – so I can remember how great it felt! Finally, the icing on the cake, is when an attendee or your client takes the time to approach you and let you know how much fun they had, or how much they appreciate your work. A “great job” really goes a long way.


The best part about working at MM is all the amazing people I have the opportunity to work with. My colleagues are an amazing group of creative, hard-working and reliable people who are always willing to lend a hand, to brainstorm ideas, or to simply listen while you talk through an idea. We also manage to have a great time at work together too! Our bi-weekly wine parties are always a hit, lunch breaks with our new favorite game –linkee, and most exciting – our staff summer outing at the upcoming Jays game.


I also am lucky to work with some really wonderful clients, who I enjoy building relationships with every day.


I am the second youngest of 5 kids! Big families are amazing 🙂 


Being an Event Coordinator can be stressful, it sometimes involves long and unusual hours. I pride myself on my professionalism, and my commitment to my clients and their events. I thoroughly enjoy my job, and the people I am able to work with every day, however sometimes it’s hard not to “take work home with you” by thinking about your upcoming meetings, to do list etc. So, to spend a little “me-time” and unwind after a long day, I like to sit down with a great book. Getting lost in a book is one of the best feelings in the world. My colleagues and I started a fantastic book club, where we read about 1 non-fiction book a month – we’re reading our fourth book now! I was already an avid reader before I started with MM, so sharing my passion with colleagues is refreshing and exciting.


Additionally, I try to get out of the city about once a month to visit my hometown. Family is extremely important to me, and I always love spending time with them – I have 3 nephews that make me the happiest Aunt on earth!


I start my work day, firstly with my daily caffeine dose – I’m a regular at both Tim Hortons and Starbucks!


Once I’ve settled in with my caffeine, I go through my emails to read ones from the previous afternoon, or from earlier that day. This helps me to organize my day, and add to my To-Do list if needed. I then move on to check my To-Do list which is filled with lots of colour, sticky notes and big arrows and underlines. I use these methods to not only keep myself organized, but also to make my To-Do list look a little bit more exciting – which keeps me motivated! I organize myself based on clients and events, and then important tasks specific for that client or event, highlighted and underlined. I then use sticky notes for tasks that quickly filter through my mind, and that may not be as time consuming or time sensitive and other things in my to do list.


I also like to have important documents, meeting notes or contracts printed so that they are easily accessible to me when needed. I have organized these important documents into client specific binders. Within these binders I have tabs for the events that then are organized by tasks such as venue, food and beverage, invitations, email blasts, etc.


Lastly, in order to ensure I am successfully utilizing my work day, I schedule time for specific tasks into my calendar. This allows me to prioritize important tasks, and have an accurate overview of meetings and time sensitive tasks for the week.”

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Event Management

Swag, freebies, and favours – these event giveaways can be used as powerful tools to get your brand’s message out there or to establish goodwill with your attendees. But beware! Without careful consideration, your branding idea can wind up forgotten or worse… in the trash.


Choosing event giveaways continues to become a more difficult task that requires thought and guided intention. Here are some tips for choosing WOW-worthy swag that will leave a lasting impression at your next event:


Is it Useful?


Practicality goes a long way when it comes to choosing the right swag. When selecting your next giveaway, ask yourself, would I use this? If the answer is no, chances are your attendee will feel the same. To encourage attendees to engage with your brand, choose an item that is useful for your specific audience and that will be used long after the event. Mobile power banks are perfect giveaways for meetings and conferences to keep attendees plugged in and happy! This little device will be used long after the event and will put your brand at top of mind with every charge.


Is it Unique?


Pens, mugs, key chains. Though useful, these items will have your brand lost in the crowd. Steer away from common giveaways that attendees have received over and over in favour of something unique! For an active crowd, Running Key Cuffs are a unique item that keep valuables safe and secure while exercising and are perfect for corporate branding.


Is it on Theme?


A great place to start when choosing swag is to consider the purpose of your event. Who are the attendees? What is this event all about? Ask yourself these questions to ensure your giveaways are event-specific and appropriate for the occasion. Even better, try tying the theme to your organization’s offerings for even more WOW! For your next summer-themed event, try Personalized Sand Imprint Flip Flops, a great thematic item that makes a big impact by leaving logo impressions in the sand with every step.

 

Giveaways can be a major highlight of an event when chosen properly. WOW the attendees by choosing swag that is right for them.

 

Blog post written by Kelly Furnish, Event Coordinator at Managing Matters Inc.

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