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Event Management, News

Managing Matters’ Event Coordinator Daniella Bustamante has been featured on Corporate Meetings network with her article “Booth Layout 101: Tips to make trade show booths exciting and inviting”.


“In the world of trade shows, you come across numerous companies of varying services, products, sizes and industries – you leave remembering a select few. There is a reason for this. No matter what the company, having an effective booth design makes all the difference.”

 

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Meet the Team

Meet Event Coordinator Dela Kumapley!


“At Managing Matters, every event that I coordinate is a passion project and my favourite part of the process is
being onsite during the event. This is where months of hard work finally play out in real life and where my unshakeable cool calm and collected demeanour really comes into play.


Onsite
is where countless emails, phone calls to a laundry list of suppliers, and team brainstorming sessions come together to create a unique experience and atmosphere for our attendees. These are chances for attendees to network, to catch up with old friends and colleagues, and could be crucial to someone’s next career move, to closing the deal on a sale, or just the spark needed to incite the next big “aha moment”.


My number one tip for working efficiently is to schedule a weekly recurring do not book block of time – and don’t waiver on this (unless absolutely necessary). This time can be used to work on a specific task that you just haven’t found the time to get to this week (or last week) and is designated “do not disturb” time. Bonus: if something urgent and last minute pops up, it is your saving grace time period where you know you don’t have any meetings scheduled and can tackle the task/project.


My number one life tip is to identify an interest or hobby and join a club of likeminded people. Every month I look forward to book club meetings, photography walks, dodgeball games, and gourmet cooking groups. By making a commitment to these groups (and sticking to them), I make sure that I am carving out preset time to recharge outside of work and focus on my (other) passions. You never know when something you discuss in book club, someone you meet at your dodgeball game or a new food introduced in your cooking group will help you tackle your next Monday morning conundrum. Work-life balance for the win!”



Blog post by Dela Kumapley, Event Coordinator at Managing Matters Inc.

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Event Management

Any event professional will tell you that bringing an event to life relies on the success of numerous logistical components ranging from venue, catering, décor and programming – just to name a few.



Arguably one of the most (if not THE most) crucial elements that brings an event to life is the event attendees. Consequently, the registration process that gets them there is very important, and yet it can often be overlooked when focusing on the design, coordination and logistics of the event itself.



In many cases, event registration is the primary source of revenue for an event. Event Registration makes it more likely that guests will actually show up and that the event will turn a profit (if that’s the goal). So needless to say, choosing a registration process is pretty significant.



Registration is usually the first introduction that a potential attendee has to the event experience. It’s therefore crucial that the process is smooth and efficient.



With registration playing such a large role, here are some things to keep in mind when setting up and managing the online registration for your event:



Keep it Simple



Regardless of what registration platform you use, you want to ensure that the attendee experience is as straightforward as possible.  Avoid having registrants go through too many steps and be sure to clearly label everything so they’re less likely to miss anything. Keeping your registration process simple also alleviates the number of calls you will have to field regarding registration, which is a big timesaver.



What do you need to know?



When developing the registration form for your event, you want to be sure you are collecting all the essential data that you the planner need in order to execute the event successfully. How many of your guests have dietary restrictions? Accessibility requirements? How many people plan on attending that pre-conference networking social? The Registration Form is the place to get all that crucial information, which is why you want to carefully consider what is relevant and what questions you should be asking.



What do they need to know?



Even if you are promoting the event details on other marketing collateral, registration is a great place to reinforce key information for attendees. From the main registration landing page, to the confirmation email they receive upon completion (which they can always go back to reference) you can highlight and reiterate important information such as: event location, timing and any other special instructions you want your attendee to remember.



Test, Test, Test!


Before going live and promoting your event registration you want to ensure it has been tested out thoroughly – not just by you, but other team members as well! Your thought process might not necessarily be the same as other people, so this is a good way to see if your registration setup works well across the board.



Keeping Track!



Leading up to your event it is always a good idea to frequently pull registration numbers to gauge how many registrants you have at different points in time. Keeping track of your registration numbers is important when confirming with caterers, working with venue capacities, or in cases where you are not getting as many registrations as anticipated – ramping up your marketing!

 

 Blog post written by Daniella Bustamante, Event Coordinator at Managing Matters Inc.

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