Meet Event Coordinator Jessica!
“Team spirt is a key value of MM, and a personality trait that I pride myself on. Additionally, teamwork is important in every aspect of planning an event, and is critical for the success and proper execution of an event. Through-and-through, I am a dedicated team player, which I hope is an inspiration to both my colleagues and clients.
Putting on a successful event, as well as making your client and the event attendees happy are 2 of the most important things of being an Event Coordinator. As an Event Coordinator I am part of every aspect of the planning process, in addition, I see the event through from beginning to end and everything in between. I add value to my clients, by always presenting new and creative ideas to elevate an event experience, being on time and reliable, providing innovative marketing campaigns and finding ways to draw increased event attendance.
Being an Event Coordinator is one of the most stressful jobs, 5th or 6th place depending on what study you read, but that fact never seems to faze me. The fast paced, exciting world of an event coordinator is something I very much enjoy. Especially since no two days are ever the same!
My favorite part about being an Event Coordinator is seeing the event you’ve worked so hard on, for the past weeks, months, years – all come together. It’s extremely rewarding to see your client with their attendees and guests enjoy themselves at an event that you helped to organize. It makes the long hectic hours, massive to-do lists, hour long phone calls, and endless trips to Pinterest – really worthwhile. Once an event has started, I like to take a step back to really take in the full effect, and soak up that great atmosphere that comes with a well-planned event. I also normally use this opportunity to snap a few photos – so I can remember how great it felt! Finally, the icing on the cake, is when an attendee or your client takes the time to approach you and let you know how much fun they had, or how much they appreciate your work. A “great job” really goes a long way.
The best part about working at MM is all the amazing people I have the opportunity to work with. My colleagues are an amazing group of creative, hard-working and reliable people who are always willing to lend a hand, to brainstorm ideas, or to simply listen while you talk through an idea. We also manage to have a great time at work together too! Our bi-weekly wine parties are always a hit, lunch breaks with our new favorite game –linkee, and most exciting – our staff summer outing at the upcoming Jays game.
I also am lucky to work with some really wonderful clients, who I enjoy building relationships with every day.
I am the second youngest of 5 kids! Big families are amazing 🙂
Being an Event Coordinator can be stressful, it sometimes involves long and unusual hours. I pride myself on my professionalism, and my commitment to my clients and their events. I thoroughly enjoy my job, and the people I am able to work with every day, however sometimes it’s hard not to “take work home with you” by thinking about your upcoming meetings, to do list etc. So, to spend a little “me-time” and unwind after a long day, I like to sit down with a great book. Getting lost in a book is one of the best feelings in the world. My colleagues and I started a fantastic book club, where we read about 1 non-fiction book a month – we’re reading our fourth book now! I was already an avid reader before I started with MM, so sharing my passion with colleagues is refreshing and exciting.
Additionally, I try to get out of the city about once a month to visit my hometown. Family is extremely important to me, and I always love spending time with them – I have 3 nephews that make me the happiest Aunt on earth!
I start my work day, firstly with my daily caffeine dose – I’m a regular at both Tim Hortons and Starbucks!
Once I’ve settled in with my caffeine, I go through my emails to read ones from the previous afternoon, or from earlier that day. This helps me to organize my day, and add to my To-Do list if needed. I then move on to check my To-Do list which is filled with lots of colour, sticky notes and big arrows and underlines. I use these methods to not only keep myself organized, but also to make my To-Do list look a little bit more exciting – which keeps me motivated! I organize myself based on clients and events, and then important tasks specific for that client or event, highlighted and underlined. I then use sticky notes for tasks that quickly filter through my mind, and that may not be as time consuming or time sensitive and other things in my to do list.
I also like to have important documents, meeting notes or contracts printed so that they are easily accessible to me when needed. I have organized these important documents into client specific binders. Within these binders I have tabs for the events that then are organized by tasks such as venue, food and beverage, invitations, email blasts, etc.
Lastly, in order to ensure I am successfully utilizing my work day, I schedule time for specific tasks into my calendar. This allows me to prioritize important tasks, and have an accurate overview of meetings and time sensitive tasks for the week.”